Are you tired of boring old task lists that are always confusing? Do you miss a lot of deadlines? Are you struggling with keeping a track of the progress and status of your tasks?
Don’t worry. You are not alone!
Missed deadlines can be a nightmare. But they are a pretty common occurrence. Even more so, if you do not have the right task management software at your disposal. To efficiently manage your tasks and to-do lists, you require a system that automates repetitive actions and optimizes your daily workflow. This can save you from getting overwhelmed when trying to keep track of deadlines using incompetent lists. If you are on the lookout for such a tool, you have reached just the right place.
We have put together a detailed comparison of the 20 best task management tools, including their pricing, pros, cons, and salient features, to help you find a tool that’s worth your time and money.
Table of Contents
What is Task Management Software?
Simply put, task management refers to the process of planning, delegating, and tracking tasks. Task management software aid this entire lifecycle by keeping tasks well-organized and helping monitor their progress.
You can use work management tools to visualize tasks from start to finish, ensuring that things never fall off track. With a task management software, you can:
- Set due dates for tasks
- Prioritize important tasks
- Assign tasks to team members
- Create task dependencies
- Automate recurring tasks
… and much more.
Efficient task management can improve productivity and help you realize your goals without any hassle. It can empower you to meet deadlines, manage multiple projects, and meet client expectations. With an effective task management strategy and tool in place, you can ascertain that important opportunities are not overlooked, and you are able to deliver your best work, come what may!
Key Features of the Best Task Management Software
A mere 13.1% of teams are able to accomplish more than 70% of their planned tasks every week.
To not fall into the section that fails to do so, you must invest in the best task management software. Such a tool can organize your tasks and resources, helping you accomplish more than just crossing off items on your to-do list. It can pave the way for business growth by helping you be more consistent in your outputs. With the most suitable task management tool, you can get things done on time and without any compromise with efficiency,
Following are some essential features that make a task management tool worth consideration:
1. Templates
The tool should offer templates to help you get started with task management. Templatizing tasks and their attributes can contribute to improved efficiency.
2. Automation
The task management software should let you automate repetitive tasks and reminders. This can help you get things done at the right time without any unnecessary delays.
3. Visualization
It’s essential for a task management tool to provide you with several options for visualizing tasks. This could be via charts, boards, calendars, or task lists.
4. Collaboration
The tool should aid communication between team members, helping keep things moving forward at all times. It should also make it easier to collaborate with external stakeholders if required.
5. Reports
Reporting is a crucial aspect of task management. The tool should let you track the overall effectiveness of your tasks and monitor individual performance with detailed reports and analytics.
7. Activity logs
The tool should help visualize the chronological order of edits made to a task. It should offer activity timelines that make it easier to track progress.
8. Note-taking
Note-taking is an integral part of task management. The tool should let you store key details stored within the tasks, so you can get things done more efficiently.
9. Prioritization
The tool should enable you to prioritize tasks based on various criteria. This can help you focus on more important tasks, ensuring that your profitability is maximized.
10. Integrations
One of the essential features to look for in a tasks management tool is integrations. The tool should be easy to connect with other business applications such as accounting software, CRM, analytics tools, etc.
Top 20 Task Management Software
Let’s dive into a detailed comparison of the 20 best task management tools to help you find the most suitable software for your needs.
1. BIGContacts
BIGContacts CRM offers daily, weekly and monthly views of your team and individual calendars. It provides comprehensive to-do lists with due dates, priority statuses, and other essential details for upcoming tasks. The CRM tool has a suite of reporting templates to help you stay updated with business goals and performance with ease.
Key features:
- Get an overview of all upcoming tasks using team and individual calendar views.
- Choose from ready-to-use activity manager reports to track performance.
- Automate recurring tasks to keep things moving forward at all times.
- View detailed to-do lists to track upcoming tasks efficiently.
- Set up automated reminders and alerts to never miss important deadlines.
Pricing:
- Big- $5/user/month
- Bigger- $15/user/month
- Biggest- $25/user/month
- Enterprise- Custom pricing
Pros:
- Assign tasks to the right people and track their progress with automatic data synchronization.
- Define the priority statuses for your tasks and set up overdue notifications.
Cons:
- The tool should offer more advanced search functionality.
- The mobile version requires improvement in performance.
2. ProProfs Project
ProProfs Project lets you assign and track tasks efficiently. You can use the tool to establish dependencies between tasks, automate repetitive actions, collaborate with team members, and monitor progress. ProProfs Project lets you assign user roles, set task priorities, and generate reports to optimize task management.
Key features:
- Access a shared team calendar, share files, and discuss ideas to boost collaboration.
- Track progress, monitor performance, and identify bottlenecks with in-depth reports.
- Define start dates, end dates, and priority statuses for tasks.
- Get real-time alerts and status updates to never miss out on important tasks and deadlines.
- Automate recurring tasks to save time and effort.
Pricing:
Starts from $2/user/month
Pros:
- Visualize all projects and tasks using Gantt charts and Kanban boards.
- Track time and billable hours to generate client invoices.
Cons:
- The mobile version requires improved functionality.
- There is no way to set milestones for tasks.
3. Teamwork
Teamwork is a project management tool that allows you to effortlessly manage your team, projects, clients, and freelancers. Get a bird’s eye view of every project, from milestones to project planning, budgeting, time tracking, and more.
Key features:
- Get a panoramic view of where all your projects stand, and easily spot roadblocks.
- Manage your team’s resources effectively, from longer-term forecasting to day-to-day. capacity planning
- Time tracking software helps you to effectively track and bill for all of your client projects.
- Collaborate with your team and clients in real-time through instant chat.
- Get a Gantt-style view of your project, giving you full visibility of your tasks.
Pricing:
Free version available
Paid plans start from €10/user/month
Pros
- Kanban board view automates your workflow and provides your team with an easy way to visualize their project tasks.
- Use filters to view your project information through different customized lenses.
Cons
- Free version is limited.
4. Hive
Hive is an all-in-one project management solution that makes it easy to keep track of all tasks and projects. The tool offers personal to-do lists that allow you to manage and view all essential details related to the tasks assigned to you. Hive also offers AI-powered risk analysis to identify possible hurdles.
Key features:
- Improve team collaboration with in-app communication, approval workflows, and user roles.
- Track the time spent on every task.
- Automate repetitive tasks and set custom triggers to keep things moving forward.
- Use analytics to keep track of the progress of tasks.
- Choose from pre-built task and project templates.
Pricing:
Free version available
Paid plans start from $12/user/month
Pros:
- Visualize workflows and resources using Gantt charts, Kanban boards, etc.
- Use labels and tags to group tasks and organize them efficiently.
Cons:
- The mobile app is not very responsive.
- Creating task dependencies can be challenging.
5. Nifty
Nifty brings all your tasks, data, and team members together, helping you manage tasks efficiently. This task manager software lets you work with multiple stakeholders with custom user roles, real-time collaboration, in-app discussion, etc. It lets you prioritize tasks effectively, so you can get things done on time.
Key features:
- Choose from Kanban, list, calendar, or timeline views to visualize your tasks.
- Automate workflows and task assignments to keep things moving forward at all times.
- Use custom tags to keep all your tasks well-organized.
- Keep track of the time spent on every task and project with efficient time tracking.
- Manage your workload efficiently by viewing your entire team’s tasks and activities in one place.
Pricing:
Free version available
Paid plans start from $5/user/month
Pros:
- Set and track milestones to stay updated with the progress of your projects.
- Schedule recurring tasks to save time and increase productivity.
Cons:
- The tool does not offer visual dashboards or charts to help analyze your performance.
- The ability to add subtasks needs improvement.
6. Wrike
Wrike offers 360° visibility into your tasks and aids team collaboration, helping you deliver reliable outcomes. The tool lets you customize dashboards and workflows as per your business needs. Along with providing real-time visibility into your tasks, Wrike also offers AI-powered automation and risk prediction.
Key features:
- Plan and visualize your tasks using Gantt charts and Kanban boards.
- Improve team collaboration by streamlining approvals and making file sharing easier.
- Allocate and manage resources effectively based on actionable insights.
- Get real-time visibility into task performance with advanced analytics.
- Access a shared calendar to stay updated with all pending tasks.
Pricing:
Free version available
Paid plans start from $9.80/user/month
Pros:
- Use pre-built templates to speed up project planning and delivery.
- Create automated workflows to get things done at the right time without any delay.
Cons:
- The tool is slow to load at times.
- It only offers limited filtering options.
7. HubSpot Task Management
HubSpot offers simple task management capabilities that help improve the overall effectiveness of your business processes. You can use the software to review all upcoming meetings and their associated contact details in one place. The tool also provides in-built reporting, automated task creation, and calendar synchronization to improve overall productivity.
Key features:
- Get access to task queues to keep things moving forward without any delay.
- Track metrics such as activities created, completed, etc., to optimize future performance.
- Add new tasks to your list from emails, workflows, or to-dos.
- Keep track of deadlines and task progress without any back and forth.
- Stay updated with task statuses from anywhere using the mobile application.
Pricing:
Free version available
Paid plans start from $45/month
Pros:
- Prioritize actions on your to-do lists to get things done at the right time.
- Keep your calendar synchronized and join meetings directly from the software.
Cons:
- The pricing structure is steep.
- Limited reporting options are available.
8. TaskQue
TaskQue is a powerful project management solution for automating processes and making efficient utilization of resources. The tool lets you manage multiple projects and tasks with dedicated workspaces. TaskQue makes it easy to sort through tasks using advanced search filters and allows you to define access roles for tasks.
Key features:
- Plan and manage your tasks easily using a detailed calendar view.
- Manage your personal to-dos using a detailed list of tasks.
- Improve task collaboration using comments and conversation threads.
- Automate task assignment and improve resource management.
- Get valuable insights into your performance with task overviews.
Pricing:
Free version available
Paid plans start from $5/user/month
Pros:
- Get notifications for all tasks and projects assigned to you.
- Create custom workflows to manage tasks as per your needs.
Cons:
- The tool does not offer Gantt charts.
- The tool has a complicated interface and makes it difficult to switch back and forth between projects.
9. Flow
Flow is an online task management solution that helps bring all tasks and conversations to the same platform. You can simply drag and drop tasks in the application to keep them well-updated. Moreover, you can access detailed team calendars and timeline views to keep track of all upcoming tasks for your organization.
Key features:
- Sort and filter through your tasks with ease to find the right information at the right time.
- Duplicate projects and tasks or save them as templates for future use.
- Choose from list, board, and calendar views to keep track of tasks.
- Use comments and custom user roles to collaborate with team members on tasks.
- Add notes, attachments, due dates, assignees, and followers to tasks.
Pricing:
Starts from $6/user/month
Pros:
- Get real-time notifications and updates for tasks.
- Use tags and bookmarks to keep tasks well-organized.
Cons:
- The mobile app requires improved performance.
- The tool’s interface is difficult to navigate.
10. monday.com
monday.com is a well-recognized business management software that centralizes all your tasks and their details, making planning and organization easier. It offers pre-built templates to help you get started with task management quickly. monday.com also makes it easy to manage workload and resources by improving task assignment and visibility into projects.
Key features:
- Create custom automations to avoid unnecessary delays in tasks.
- Use detailed dashboards to stay updated with all upcoming tasks and their associated information.
- Set milestones, baselines, and dependencies to improve task management.
- Improve real-time collaboration and resource allocation for tasks.
- Configure Kanban boards and Gantt charts to manage tasks and projects seamlessly.
Pricing:
Free version available
Paid plans start from $8/user/month
Pros:
- Automate approval processes to improve organizational efficiency.
- Set up task notifications and alerts to keep everyone updated.
Cons:
- Creating repeating tasks and automation can be simplified.
- The tool should offer more pre-designed templates.
11. Trello
Trello is a powerful project management solution that aids collaboration and enhances overall profitability. It makes it easier to manage individual to-do lists and team tasks from a single place. Trello offers a range of views and templates, helping you manage tasks in a way that suits you best.
Key features:
- Visualize upcoming tasks and their associated details, such as due dates, using a detailed calendar view.
- Automate tasks and workflows by defining rules and triggers.
- Choose from timeline, calendar, table, dashboard, and map views.
- Plan projects and track their progress using Trello boards.
- Keep track of all the tasks assigned to you under the “Your Items” checklist.
Pricing:
Free version available
Paid plans start from $5/user/month
Pros:
- Choose from a range of customizable templates to get started with ease.
- Prioritize tasks and filter them using labels.
Cons:
- Editing comments can be a challenge once they are posted.
- There is a limit on file upload size for attachments.
12. ClickUp
ClickUp is an all-in-one solution for managing your tasks, goals, documents, etc. The tool lets you break down complex projects into simple tasks and subtasks to make their management easier. ClickUp also enables you to add checklists within tasks, automate repeatable tasks and use task templates.
Key features:
- Improve team collaboration with comment threads and easy task assignment.
- Use tags and priority statuses to organize your tasks more efficiently.
- Create relationships and dependencies between tasks.
- Set recurring tasks and automate workflows to improve organizational efficiency.
- Choose from list, board, and calendar views to track your tasks.
Pricing:
Free version available
Paid plans start from $5/user/month
Pros:
- Rearrange or modify your tasks in bulk to save time.
- Add custom fields and statuses to your tasks.
Cons:
- The tool should improve its onboarding process and templates.
- It requires more flexible reporting options.
13. Quire
Quire lets you turn emails into tasks and keep them well-organized using folders. You can assign multiple individuals to a task, set up reminders, and collaborate on tasks in real-time. The tool also lets you set up recurring tasks, saving you from the effort of doing the same thing over and over.
Key features:
- Duplicate tasks and save them as templates.
- Follow tasks for instant alerts and real-time visibility.
- Perform bulk actions such as assigning or editing tasks to save time.
- Use the Chrome extension to improve your productivity levels.
- Visualize your tasks with Kanban boards or a timeline view.
Pricing:
Free version available
Paid plans start from $8.50/user/month
Pros:
- Break down complex tasks into manageable chunks using nested lists.
- Improve internal collaboration with custom user roles and permissions.
Cons:
- The tool lacks a calendar view.
- Managing Kanban boards and setting priorities needs to be more user-friendly.
14. Asana
Asana can help get things done at the right time by keeping your tasks and their associated information well-organized. The tool offers resource management, automated workflows, and reporting to enhance your task management efforts. Set start and due dates, add custom fields and include attachments for your tasks.
Key features:
- Automate workflows to save time and minimize errors.
- Get actionable insights into task performance with dashboards, reports, and charts.
- Visualize your workload using Gantt charts, Kanban boards, and task lists.
- Use a shared calendar to plan and manage your team’s tasks.
- Break up large tasks into smaller subtasks or group them into sections to make organization easier.
Pricing:
Free version available
Paid plans start from $10.99/user/month
Pros:
- Use the mobile application to work from anywhere.
- Manage your team’s workload efficiently with real-time visibility.
Cons:
- It does not offer time tracking for tasks.
- It is not possible to add multiple assignees for one task.
15. Plutio
Plutio is a comprehensive business management system that can be used to manage projects, generate invoices, accept payments, and much more. The tool also provides customizable templates that can help you save time and increase efficiency. It boosts real-time collaboration, makes task management more visual, and helps track performance with ease.
Key features:
- Visualize your workflow using lists, Gantt charts, or boards.
- Set up tags and priority statuses to improve task management.
- Enhance team collaboration with real-time discussions, comments, mentions, etc.
- Use visual dashboards and charts to monitor business performance in real-time.
- Invite clients to collaborate using public links and client portals.
Pricing:
Starts from $19/month
Pros:
- Create reusable task and project templates to save time.
- Track time spent on various tasks and create timesheets.
Cons:
- The tool should offer more template options.
- The tool’s notifications and time tracking functionality need improvement.
16. Infinity
Infinity is a powerful work management tool that brings better organization and efficiency to your business operations. It helps structure and streamline your processes, so you are able to meet deadlines consistently. You can visualize tasks using a variety of views, including lists, calendars, etc., and switch between them with ease.
Key features:
- Organize your work using calendars, columns, tables, lists, Gantt charts, etc.
- Filter, sort, and group tasks for seamless management.
- Add custom attributes such as labels, due dates, attachments, etc., to your tasks.
- Add progress bars to tasks and keep track of all changes made to an item on your board.
- Improve collaboration with shared boards, activity logs, comments, and notifications.
Pricing:
Starts from $20/member
Pros:
- Choose from pre-built templates to make task management simpler.
- Categorize your data into folders and subfolders to keep track of things with ease.
Cons:
- The tool is slow to load, which affects its overall performance.
- The mobile application needs improvement in its interface and navigation.
17. Accelo
Accelo provides real-time visibility into tasks, helping you ensure their timely completion and reliable performance. The tool lets you create custom workflows and automate actions to increase productivity. Along with bringing all client and project information together, Accelo also helps get more visibility into business processes with in-depth reports.
Key features:
- Save time by using templates for your project and task management.
- Use automated rules to free up more time and increase task efficiency.
- Define and track milestones to stay updated with the progress of your tasks.
- Generate reports to get insights into tasks and business performance.
- Track time, expenses, and overall business profitability with ease.
Pricing:
Starts from $24/user/month
Pros:
- Set up custom triggers and notifications for your tasks.
- Integrate Accelo with a range of business solutions, including G Suite, Mailchimp, QuickBooks, Stripe, etc.
Cons:
- The tool should offer improved search functionality.
- The loading speed of the tool is below par.
18. Taskworld
Taskworld allows you to work more efficiently by bringing all tasks and their associated data to a single place. You can convert emails into tasks, add checklist items or multiple assignees, and include attachments using this task management tool. Taskworld also provides comprehensive activity logs for tasks, helping you keep track of all changes.
Key features:
- Use timeline or table views to keep track of tasks and monitor their progress.
- Stay on top of your performance in real-time with reporting and analytics.
- Create recurring tasks to save time that goes into repeating the same actions.
- Tag using colored labels, attach files simply by dragging and dropping them, chat with team members, and break down complex tasks into smaller units.
- Improve task organization using task lists and provide a shared workspace to your team.
Pricing:
Free version available
Paid plans start from $8/user/month
Pros:
- Enable team members to comment on tasks to make communication easier.
- Prioritize tasks based on due dates or score them based on their complexity using Task Points.
Cons:
- The interface needs to be more user-friendly.
- Setting due dates for tasks in to-do lists should be simpler.
19. Wimi
Wimi is a project management solution that can streamline your tasks and projects. This task management system centralizes all data and processes, helping improve teamwork and produce more satisfactory outcomes. It lets you schedule reminders and create task lists to never miss important deadlines. Wimi also improves internal collaboration with comments and access control.
Key features:
- Use a shared calendar view to keep everyone on the same page regarding tasks.
- Plan tasks efficiently and track their progress routinely using Gantt charts.
- Use task lists to stay updated with the progress and due dates for tasks.
- View detailed task histories to track the contributions of individual team members.
- Filter tasks based on their priority statuses, deadlines, or any other criteria, to manage them seamlessly.
Pricing:
Available on request
Pros:
- Track and manage your tasks from any mobile device.
- Set milestones and track deadlines for your tasks effortlessly.
Cons:
- It is difficult to get real-time alerts & notifications.
- The setup process can be long and complicated.
20. ProofHub
ProofHub is a project management solution that lets you manage tasks effortlessly. You can use the tool to divide your tasks into subtasks, prioritize them effectively and ensure timely completion. ProofHub helps you ascertain that your tasks are always on the right track by making it easier to track their progress.
Key features:
- Plan and visualize tasks effectively using workflows.
- Break tasks into subtasks to make their management easier.
- Get a comprehensive view of your performance with custom reports.
- Choose from Kanban boards and Table view for task management as per your needs.
- Set and track milestones to stay updated with the progress of your tasks.
Pricing:
Starts from $45/month
Pros:
- Prioritize tasks based on their urgency levels and allocate resources accordingly.
- Set time estimates and track billable hours easily.
Cons:
- Better functionality for scheduling recurring tasks is required.
- The training modules and user interface need improvement.
Which Online Task Management Software Will You Choose?
With endless to-do lists, meeting every deadline seems like a far-fetched dream.
However, you can drive all your undertakings to successful completion if you invest in the right task management software.
The 20 tools mentioned above are highly recommended solutions that not only streamline your tasks but also contribute to overall business growth. To select the best task tracker software out of these options, you must:
- Pay attention to your pain points and objectives
- Compare multiple options against your requirements
- Take into account the ease of use
- Choose a flexible solution
- Consider the tool’s affordability and scalability
- Invest in a tool that offers several integrations
Most importantly, you must take your specific needs into account when making the selection. For instance, if you require a tool that is easy to use and offers extensive customization, BIGContacts can serve as a reliable option. It can enable you o stay on top of your task lists at all times, so important opportunities never slip through the cracks.
