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Who can benefit from dedicated appointment scheduling tools?

Well, pretty much any working professional!

A lot of back and forth goes into scheduling meetings, whether within or outside the organization. This time could be utilized to perform other important tasks. But how do you make this possible?

The answer is simple – by implementing automated calendar scheduling tools.

The constant exchange of emails or calls to find a time that works for every participant can be challenging. The right scheduling tool can help you overcome this hassle. It enables you to schedule meetings by finding a mutually agreeable time without having to look through multiple calendars manually.

In this blog, we have listed the 25 best tools that not only help schedule meetings but also allow you to prioritize and manage your calendar professionally. These tools are highly-rated solutions that help you save time, avoid double bookings, and easily meet client expectations.

In a Nutshell

  • Calendar scheduling software is an essential tool for anyone who wants to manage their time effectively, stay organized, and improve their productivity. 
  • With a wide range of features and capabilities, there is a calendar scheduling tool to suit the needs of individuals, teams, and organizations of all sizes.
  • In this blog, we compare the 25 best calendar scheduling software to help you find the most optimal choice. 
  • Compare features such as automation, collaborative booking, calendar integrations, reports, etc., when selecting a calendar tool.

What Is a Calendar Scheduling Tool?

Calendar scheduling tools enable you to easily schedule meetings with individuals or groups. The tools automate the scheduling process and make it a hassle-free experience for all parties involved.

Such tools provide a visual representation of events, appointments, and tasks that can be organized by day, week, or month. Calendar manager software can be used by anyone who wants to organize their time effectively, whether it is for personal use, business, or team collaboration.

Here is an example of BIGContacts, which offers a daily, weekly, and monthly view of your calendar. You can simply click anywhere on the calendar to schedule a meeting or event.

the screen is showing the best calendar manager software

Most calendar scheduling software comes with additional features such as task lists, reminders, notifications, and integrations with other productivity tools. For example, some applications allow users to schedule and join video conferences directly from their calendars, while others can integrate with email clients, project management software, and social media platforms.

6 Top Reasons for Using Calendar Scheduling Tools

Calendar scheduling software allows users to schedule and track appointments, meetings, and events, which can be easily shared and synchronized with other users. This is particularly useful for businesses that need to coordinate schedules across teams, departments, and locations. It can also help individuals manage their personal schedules, track deadlines, and prioritize tasks.

There are a number of advantages that a dedicated calendar tool for scheduling can offer. The most significant of these include:

1. Reduced Emails

Calendar scheduling tools save you from the endless email exchange required to find a mutually agreeable time for meetings. You can easily share your availability schedule with others and discover suitable times for appointments intelligently.

2. Automatic Sync

These tools keep events synchronized across multiple calendars, making it easier to manage time and enhance productivity. With a clear and organized view of their schedule, users can be more efficient and reduce stress.

3. Timely Reminders

Automated reminders can save time and reduce the risk of missed appointments or deadlines. You can define who gets these reminders, how often, and through which channels. 

4. More Bookings

Since appointment scheduling tools reduce administrative work and make the entire process more convenient, you will get more bookings and consequently grow your business. 

5. Avoid Double-Bookings

One of the key benefits of a calendar management tool is that it can help users avoid conflicts and overlaps in their schedules. This avoids any double bookings and helps you keep your calendar free of any errors. 

6. Enable Self-Service

You can also use appointment scheduling tools to enable self-service bookings. Share booking links with participants and let them pick a time that is suitable for them. 

8 Features to Look for in Calendar Scheduling Software

Before we begin the comparison, it is essential to highlight the qualities that make calendar tools reliable. Here are some notable features that make a calendar scheduling tool worthwhile:

1. Ease of Use

Ease of use is undeniably an important attribute of scheduling tools. The solution you choose should be free of complications, making appointment scheduling effortless. It should have an easy-to-navigate and intuitive interface.

this calendar manager software showing is very easy to use

2. Automation 

The tool should let you automate reminders and alerts, helping reduce no-shows. It should automatically synchronize meeting data to keep you updated at all times. This streamlines your workflow, enabling you to be more efficient with your time and resources.


3. Value for Money

Affordability is an important selection criterion for calendar management software. You must pay attention to the type of pricing model that the tool offers and whether it would be an economical choice for you.

4. Mobile Responsiveness

82% of clients use mobile devices to schedule appointments with businesses. This is why the appointment scheduling tool you invest in must offer mobile access. This will make the process more convenient for your clients and team members. 

5. Reporting 

A calendar scheduling tool should offer customizable reports that help you stay updated with your bookings and performance. Such functionality can help you manage and allocate business resources more effectively.


6. Centralized Information

The tool should let you exercise full control of your calendar and manage upcoming events seamlessly. It should provide a comprehensive view of your appointments and offer a centralized dashboard to update event statuses.

7.   Integrations

The tool should integrate with applications such as CRM, payment processing, and analytics tools. It should connect with the tools you already use so that you can manage your appointments effortlessly.

8. Customization 

An appointment scheduling tool should offer customization to help you keep your branding intact. It should also let you define the custom criteria that make prospects eligible for scheduling an appointment with you.

Types of calendar software

While calendar scheduling tools can vary significantly in the extent of functionality they provide, they can mostly be classified as:

  • Free tools that offer limited features, such as calendar management and sharing
  • Premium solutions that provide advanced scheduling, payment processing, and client management features.

Moreover, calendar scheduling software can also be distinguished into personal and team calendar software. Personal calendar tools are designed for individual use, while team calendar software facilitates collaboration and makes scheduling meetings easier for a large group of people. 

How to Choose the Right Calendar Software

Since there isn’t a one-size-fits-all calendar management software, it is best to opt for a tool that meets your specific needs.

For instance, if you need an advanced solution that helps you schedule appointments as well as personalize communication using collected data, BIGContacts is a reliable choice. On the other hand, if you need a simple and free solution to get started with, you can opt for Google Calendar or Calendly.

Some of the factors to take into consideration when choosing a calendar scheduling solution include:

  • Your budget
  • The customization you need
  • The extent of automation you are looking for
  • The ease of use and adaptability
  • The quality of customer support and documentation offered

The Best Calendar Scheduling Tools- At a Glance

SoftwareKey FeaturesPricing
BIGContactsAutomated actions

Shared & individual calendars

Activity reports
Starts from $5/user/month
HubSpot Meetings ToolScheduling links

Automated actions

Built-in reporting
Free (Included within HubSpot CRM package)
Google CalendarCustom booking pages

Confirmation emails

Recurring appointments
Starts from $6/user/month
CalendlyRouting forms

Automated reminders

Booking links
Starts from $8/user/month
ArrangrBooking pages

Custom reminders

Group meetings
Starts from $3.99/month
DoodleBooking pages

Shared calendars

Automatic reminders
Starts from $6.95/user/month
BooksyDetailed profiles

Automatic reminders

Payment processing
Starts from $29.99/month
Chili PiperBooking links

Automated reminders

Interaction logging
Starts from $15/user/month
Bookeo AppointmentsBooking widgets

Automated reminders

Payment processing
Starts from $14.95/month
AppointletBooking links

Automated reminders

Advanced filters
Starts from $8/user/month
AppointyRecurring appointments

Automated reminders

Reporting dashboard
Starts from $19.99/month
VisibookAutomated reminders

In-app chat

Payment integration
Starts from $6.99/month
SquareAppointmentsAutomated messaging

Detailed profiles

Payment processing
Starts from $29/location/month
BookafySkill-based routing

Automated reminders

Drag & drop interface
Starts from $9/user/month
SimplyBook.meBooking pages

Automated reminders

Daily reports
Starts from $8.25/month
CalendarBooking links

Round-robin scheduling

Multiple calendar views
Starts from $20/user/month
SetmoreBooking pages

Recurring appointments

Automated notifications
Starts from $5/user/month
RalllyMeeting polls

Discussion boxes

Time-zone tracking
SimplyMeet.meAutomated reminders

Time-zone detection

Availability sharing
Starts from $9.99/user/month
SavvycalGroup polls

Limit scheduling frequency

Calendar overlay
Starts from $12/user/month
CalendarHeroPersonalized scheduling links

Automated notifications

Meeting reports
Starts from $8/month
MeetfoxBooking pages

Automated reminders

In-browser calls
Starts from $10/user/month
CogsworthAutomated reminders

Recurring appointments

Two-way calendar synchronization
Starts from $29/month
PickCustom URL

Meeting reminders

Google & Outlook integration
Cirrus InsightsSidebar for managing meetings

Availability sharing

Meeting reminders
Starts from $10/user/month

25 Best Calendar Scheduling Tools

Here is an in-depth comparison of the 25 best calendar scheduling tools that you can use. Explore the key features, pricing, pros, and cons of these tools to find the most suitable solution.

1. BIGContacts


BIGContacts CRM makes it easy to manage calendars, tasks, and interactions. The tool provides comprehensive to-do lists and customizable calendar views, making it easy to schedule appointments at suitable times. You can also automate recurring tasks, set up reminders, and keep the entire team on the same page using this powerful tool.

Rating: 4.5/5 (G2)

Key Features:

  • Choose from shared or individual calendar views to keep track of all upcoming meetings. 
  • Automate repetitive actions such as manual data entry, meeting reminders, and recurring events.
  • Schedule meetings directly from your calendar and provide details such as attendees, location, subject, additional notes, etc. 
  • Get access to detailed to-do lists with the priority statuses of all upcoming tasks and events. 
  • Generate activity manager reports to track team and individual performance.


  • Big- $5/user/month 
  • Bigger- $15/user/month 
  • Biggest- $25/user/month 
  • Enterprise- Custom pricing

Platform Available: Web and mobile devices

Plan Summary:

Contact Capacity 1000 10,000 50,000 Unlimited
Custom Fields  6 20 50 Unlimited
Social Profile Search 
Webform Connections
Meeting Alerts 
Automated tasks & emails 

2. HubSpot Meetings Tool

HubSpot Meetings Tool

HubSpot offers a calendar scheduling tool that helps you avoid the back and forth that goes into booking meetings manually through emails. Moreover, prospects who schedule meetings with you using the HubSpot meeting scheduler are automatically added to your CRM database, making it easier for you to track them and personalize interactions.

Rating: 4.4/5 (G2)

Key Features:

  • Automate meeting scheduling for prospects and customers.
  • Embed scheduling links on your website or add them to your emails.
  • Set up and share links using this group meeting scheduler. 
  • Use round-robin scheduling to help clients schedule appointments with your representatives.
  • Keep track of your business performance using built-in reporting. 

Pricing: Included for free within HubSpot CRM

Platform Available: Web, Android, and iOS

3. Google Calendar

Google Calendar

Google Calendar lets you set up and share your appointment slots with clients so they can book meetings at their convenience. You can create blocks of time in your calendars and share them with clients, enabling them to book appointments within these time blocks based on their needs and availability.

Rating: 4.8/5 (Capterra)

Key Features:

  • Share appointment page links with clients and invite them to schedule a meeting at their preferred time.
  • Customize attributes such as name, photo, location, etc., for your booking pages. 
  • Create repeating appointment blocks in your calendar for recurring appointments.
  • Automatically send out emails for confirmed, canceled, or updated appointments.
  • Include custom fields in your booking forms to collect information with participants.


  • Free plan available 
  • Paid plans start from $6/user/month

Platform Available: All web and mobile devices

4. Calendly


Calendly is an availability schedule maker that lets you share booking links with participants and update the meetings directly in your calendar based on the time they pick. The tool also helps you use routing forms to automatically qualify visitors before enabling them to schedule meetings and direct them to the right team members.

Rating: 4.7/5 (G2)

Key Features:

  • Qualify clients before they schedule appointments with you using routing forms. 
  • Share booking links with your clients or add them to your website. 
  • Send out reminders automatically to avoid any no-shows. 
  • Share your availability with meeting participants and enable them to schedule appointments without any back and forth.
  • Get actionable insights into your scheduling processes and use templates for pre-call questionnaires or post-meeting interactions.


  • Free plan available
  • Paid plans start from $8/user/month

Platform Available: Web, iOS, Android

5. Arrangr


Arrangr lets you find convenient time slots for your meetings. This calendar scheduling tool allows you to customize your appointment details, including attendees, time slots, dates, meeting platform, etc. You can set up unlimited meetings and booking pages using Arrangr. The tool also helps you avoid double bookings and intelligently find the right meeting spots.

Rating: 5/5 (G2)

Key Features:

  • Use the guest mode to set up meetings without providing access to your calendar. 
  • Set up group meetings, create meeting agendas, and share booking links with clients.   
  • Share flexible invites with attendees and help them find out your availability. 
  • Set up custom reminders and read receipts for your meeting invites. 
  • Add tentative placeholders in your calendar until the attendees accept your invitation.


  • Free plan available 
  • Paid plans start from $3.99/month

Platform Available: Web

6. Doodle


Doodle is an easy-to-use scheduling tool that keeps your calendar well-organized, helping you get things done at the right time. It helps you avoid double bookings and ensures that your meeting attendees are provided with all the relevant information, such as meeting location, invite link, agenda, etc., before the event.

Rating: 4.4/5 (G2)

Key Features:

  • Offer booking pages links to clients enabling them to schedule appointments easily.
  • Use shared calendars to improve internal collaboration.
  • Invite participants to fill out group polls to find the most suitable meeting time. 
  • Set up automatic reminders to ensure that no meeting is missed. 
  • Connect your calendar with Doodle to stay updated with events and share calendar invites with your clients.


  • Free plan available
  • Paid plan start from $6.95/user/month

Platform Available: web, iOS, Android

7. Booksy


Booksy takes the busywork out of calendar scheduling. The booking software lets your clients schedule meetings at their convenience, creating improved experiences for them. You can also get instant notifications for your bookings, connect with clients, collect payments, and reduce no-shows with the help of timely reminders.

Rating: 5/5 (G2)

Key Features:

  • Enable clients to book appointments via the web or social media.
  • Automate notifications and reminders, so you never miss out on any event in your calendar.
  • Collect and process payments for bookings securely from within the application.
  • Integrate the application with Google and Instagram for more efficient scheduling.
  • Centralize all information to maintain detailed staff and client profiles.

Pricing: Starts from $29.99/month

Platform Available: Web & mobile

8. Chili Piper

Chili Piper

Chili Piper lets you offer one-click booking experiences to clients, leading to an increase in the number of appointments booked. You can use it to schedule group meetings, manage individual appointments, and schedule handoff meetings. The tool automatically syncs all associated details with your CRM in real-time, so you can be better prepared for your meetings.

Rating: 4.6/5 (G2)

Key Features:

  • Share booking links via emails to craft seamless experiences for your clients.
  • Automate reminders to reduce no-shows.  
  • Log all interactions and appointments in your CRM system automatically. 
  • Include suggested times and smart signatures in your scheduling invites. 
  • Keep track of all updates and meeting reschedules with ease.

Pricing: Starts from $15/user/month

Platform Available: Web

9. Bookeo Appointments

Bookeo Appointments

Bookeo Appointments lets you display your real-time availability to clients, so they can book appointments with you anywhere, anytime. The integrated POS payment system can help you conveniently manage these bookings’ payments. Using this powerful appointment scheduling software, you can also automatically send booking confirmations or follow-up emails.

Rating: 3.7/5 (G2)

Key Features:

  • Embed the booking widget into your website or add the URL of your booking page to emails. 
  • Send automatic email and text reminders to reduce no-shows.
  • Use a comprehensive dashboard to track all your bookings and payments from a single place. 
  • Create standalone booking pages customized according to your brand image. 
  • Analyze booking and revenue data to keep track of your business performance.

Pricing: Starts from $14.95/month

Platform Available: Web

10. Appointlet


Appointlet lets you create meeting scheduling links that enable people to book appointments with you effortlessly. You can use this group scheduling app to set up your availability by connecting your calendar and sharing it with the clients. Appointlet also lets you avoid any double or last-minute bookings, making your job significantly easier.

Rating: 4.4/5 (G2)

Key Features:

  • Embed a scheduling link on your website or share links with meeting attendees.
  • Automated reminders to avoid no-shows for your meetings. 
  • Manage scheduled and existing meetings by finding all the related information in one place. 
  • Take notes for your meetings and use advanced filters to sort through meeting-related data.
  •  Approve all scheduled meetings manually and add buffers between meetings.


  • Free plan available 
  • Paid plans start from $8/user/month

Platform Available: Web, iOS

11. Appointy


Appointy is a web-based scheduling software that can help you grow your revenue by automating the process of booking appointments. The tool can effectively reduce the number of no-shows by offering more personalized and flexible scheduling. You can also use Appointy to promote last-minute deals to your customers or deliver reminders for important appointments.

Rating: 4.7/5 (G2)

Key Features:

  • Allow customers to book directly via social media platforms or your business website. 
  • Enable clients to book recurring appointments.
  • Automatically synchronize appointments with your Google Calendar to never miss important meetings. 
  • Set reminders to never miss an appointment. 
  • Stay updated with your team’s performance and client satisfaction using a comprehensive reporting dashboard.


  • Free plan available
  • Paid plans start from $19.99/month

Platform Available: Web, iOS, Android

12. Visibook


Visibook enables you to set appointments for clients or let them book appointments on their own using personalized calendar invites. The tool helps you track all your team members’ calendars from a single place, making it easier to stay updated. You can use Visibook to schedule individual or group appointments with ease.

Rating: 3.8/5 (G2)

Key Features:

  • Share automated reminders via email, text, or push notifications.
  • Synchronize with Google Calendar to view all your meetings in your personal calendar. 
  • Accept payments securely during appointment bookings.
  • Use in-app chat to connect with clients and manage all interactions from a single place. 
  • Book and manage appointments from any device with web access or use the mobile application.


  • Free version available
  • Paid plans start from $6.99/month

Platform Available: Web, iOS, Android 

13. Square Appointments

Square Appointments

Square Appointments lets you add scheduling widgets to your website, so clients can book appointments at their convenience. You can use the tool to collect payments, eliminating the need to work with multiple tools. Square Appointments synchronizes your meetings across multiple locations and helps you book resources based on the scheduled appointments.

Rating: 4.3/5 (G2)

Key Features:

  • Manage your bookings and payments from the same platform. 
  • Use an automated messaging system to respond to clients instantly. 
  • Maintain detailed contact profiles, including all previous interactions and transactions.
  • Synchronize all meetings with your personal calendar by connecting your Google Calendar.
  • Manage your team with features such as user permissions and time tracking.


  • Free plan available
  • Paid plans start from $29/location/month

Platform Available: Web, iOS, Android

14. Bookafy


Bookafy lets you add appointment scheduling popups to websites using custom HTML code, helping enhance booking experiences. The tool enables you to track the availability of your team members in real time. Bookafy offers automated calendar synchronization and allows you to schedule one-to-one appointments as well as group meetings with clients.

Rating: 4.4/5 (G2)

Key Features:

  • Use skill-based routing to share appointments with your team members.
  • Move appointments within the calendar by dragging and dropping them.
  • Set up text reminders and email notifications for your meetings.
  • Display available dates, starting times, and future limits for appointments. 
  • Use the admin dashboard to track all upcoming appointments from one place.


  • Free plan available 
  • Paid plans start from $9/user/month

Platform Available: Web & mobile app

15. SimplyBook.me


SimplyBook.me enables calendar scheduling by displaying your availability to clients. This online scheduling tool lets you offer personalized booking experiences to clients, helping you get more appointments. You can also use the tool for group scheduling, setting up recurring appointments, and tracking booking performance with daily reports.

Rating: 4.4/5 (G2)

Key Features:

  • Create custom booking pages and share them with clients to help them self-book appointments.
  • Automate and customize appointment reminders and notifications. 
  • Add all the meeting-related information on the Calendar page using notes and comments. 
  • Manage and color code appointments to keep them well-organized.
  • Get daily booking reports and stay updated with your performance.


  • Free plan available 
  • Paid plans start from $8.25/month

Platform Available: Web, iOS, Android

16. Calendar


Calendar scheduling software brings all your calendars to one place, so you never miss out on important events and deadlines. This tool automatically synchronizes the meetings scheduled with your calendar, helping you stay updated with all upcoming events. The tool lets you customize booking pages and share them with clients.

Rating: 4.7/5 (G2)

Key Features:

  • Set up availability using time slots and empower people to schedule appointments using customized links.
  • Improve scheduling efficiency and distribution with round-robin scheduling. 
  • Choose from multiple calendar views, such as daily, monthly, and weekly views, to keep track of your bookings. 
  • Use analytics to keep track of your bookings, resource utilization, and team performance.
  • Ease multi-people scheduling by tracking their availability in one place.


  • Free plan available 
  • Paid plans start from $20/user/month

Platform Available: Web, iOS, Android

17. Setmore


Setmore is a calendar scheduling application that enables self-booking for your customers. The tool offers a comprehensive view of the calendar, helping you book more appointments and manage them seamlessly. You can also use this tool to let your team members book meetings with the clients based on their schedules.

Rating: 4.5/5 (G2)

Key Features:

  • Customize booking pages and share their unique URL with clients, empowering them to book appointments conveniently. 
  • Send out automatic confirmations, including all the essential details for your appointments.
  • Set up recurring appointments and event reminders.
  • Embed the booking widget on your website to make it easier for clients to schedule appointments.
  • Connect the tool with applications such as Facebook, Instagram, Stripe, WordPress, Google Calendar, etc.


  • Free plan available
  • Paid plans start from $5/user/month

Platform Available: web, iOS, Android

18. Rallly


Rallly is a simple and open-source tool that lets you schedule group meetings by enabling participants to find an agreeable date. You can use this free online scheduling tool for groups to share anonymous polls with your meeting attendee and allow them to pick the most convenient time slot and date for the meeting.

Rating: NA

Key Features:

  • Invite attendees to answer your polls and find the most suitable meeting date.
  • Add discussion boxes to your polls where attendees can comment.
  • Share mobile-responsive polls with your meeting attendees to make scheduling more accessible.
  • Enable clients to book appointments without requiring them to create an account.
  • Choose to include specific time slots and automatically update them based on time zones for international attendees.

Pricing: Free

Platform Available: Web

19. Simplymeet.me


Simplymeet.me facilitates self-service booking. Use it to manage all meetings and calendars from a single place, eliminating the need to jump between multiple platforms. You can set your availability and share the booking links with clients, allowing them to pick suitable times. These meetings are then automatically added to both of your calendars.

Rating: 4.7/5 (G2)

Key Features:

  • Set your availability schedule and share it with your clients. 
  • Send automated meeting reminders to all participants.
  • Connect all your calendars, including Google, Outlook, iCloud, and Zimbra.
  • Automatically detect the time zone of the client scheduling the meeting.
  • Set buffer times before and after your meetings.


  • Free plan available 
  • Paid plans start from $9.99/user/month

Platform Available: Web, iOS, Android

20. Savvycal


Savvycal lets you create personalized scheduling experiences for customers. Use it to display your preferred availability to meeting participants, so they can pick a suitable time for meetings. The tool also offers features such as round-robin routing, time blocks, and group scheduling, which further streamline the scheduling process.

Rating: 5/5 (G2)

Key Features:

  • Enable clients to overlay their calendars on yours to make scheduling easier. 
  • Set buffers and limit scheduling frequency for meetings to prevent any overload. 
  • Use polls and invite multiple participants to pick a suitable time for group meetings. 
  • Integrate all your calendars, including Google Calendar, Outlook, iCloud Calendar, and Fastmail Calendar. 
  • Prefill scheduler information to save their time.


  • Free plan available
  • Paid plans start from $12/user/month

Platform Available: Web

21. CalendarHero


CalendarHero offers multiple scheduling methods, including links, web-based schedulers, chat assistants, email plugins, etc. The tool can also be used to collect payments, schedule internal meetings quickly, and set up automated reminders for meetings. CalendarHero also lets you host meetings with multiple attendees using round-robin, collective, on-behalf, or group scheduling.

Rating: 4.6/5 (G2)

Key Features:

  • Offer one-click personalized scheduling links to your clients. 
  • Automate notifications and reminders for meeting attendees, thereby reducing no-shows. 
  • Use meeting reports to stay updated with important metrics.
  • Embed the meeting scheduling widget on your website.  
  • Add questions to invites and collect relevant information before your appointments.


  • Free version available
  • Paid plans start from $8/month

Platform Available: Web

22. Meetfox


Meetfox makes the scheduling process seamless with advanced features such as customized booking pages, in-browser calls, and secure payment processing. This is a hassle-free, no-download video call solution that saves time and effort. Use it to display your real-time availability to clients and keep all your calendars well-synchronized.

Rating: 3.8/5 (G2)

Key Features:

  • Add scheduling buttons to your website, popups, social media channels, or emails.
  • Creating customized booking pages without any coding or design experience. 
  • Automatically invoice clients and collect payments. 
  • Set up automated text and email reminders for meetings and reduce no-shows. 
  • Conduct in-browser video calls, share your screen, record sessions, and download them for future access.


  • Free plan available 
  • Paid plans start from $10/user/month

Platform Available: Web 

23. Cogsworth


Cogsworth is a secure online booking platform that helps increase business revenue by simplifying calendar scheduling. The tool enables two-way synchronization between multiple calendars, helping you keep track of every event from a single place. You can also use it to gather relevant information from the people scheduling meetings with you.

Rating: 4.6/5 (G2)

Key Features:

  • Create reminders and notifications to reduce no-shows for meetings. 
  • Set up recurring appointments and automate follow-ups after meetings. 
  • Integrate with Google Meet, Zapier, PayPal, Zoom, and a number of other business applications. 
  • All appointments are automatically added to your and your team members’ calendars. 
  • Generate unique video meeting links without leaving the platform. 

Pricing: Starts from $29/month

Platform Available: Web, mobile

24. Pick


Pick eliminates the back and forth that goes into scheduling calls and meetings by comparing the compares the availability schedule of multiple people to find a suitable time for meetings. Connect it with your Gmail and Office 365 accounts to enhance your scheduling efficiency and business productivity.

Rating: 5/5 (Capterra)

Key Features:

  • Set up multiple calendars displaying your availability and preferences. 
  • Share custom URLs with clients and enable them to schedule meetings. 
  • All the participants instantly receive invites for fixed meetings. 
  • Connect your Google and Outlook calendars with Pick to centralize all events. 
  • Reduce no-shows by delivering meeting confirmations and reminders.

Pricing: $9/month

Platform Available: Web

25. Cirrus Insight

Cirrus Insight

Cirrus Insight is a powerful solution for automated scheduling. Use the tool to share personalized booking pages with clients and avoid the back-and-forth of emails to schedule meetings. The tool also lets you share your entire team’s availability with a single link, reducing the complexity from scheduling collaborative meetings.

Rating: 4.1/5 (G2)

Key Features:

  • Share your availability with clients and enable them to book a meeting at their convenience. 
  • Sync all the events and information with Salesforce automatically. 
  • Use the sidebar to set meeting types, your availability, business hours, and calendar cards.
  • Connect your Google and Outlook calendars to streamline scheduling.
  • Set up recurring meetings to save time.

Pricing: Starts from $10/user/month 

Platform Available: Web, iOS, Android 

Grow Profits With Streamlined Calendar Scheduling

Automating the scheduling process can contribute to improved organizational efficiency and accelerate your business growth. The 25 calendar scheduling tools listed above are highly effective and customizable solutions that can empower you to get more appointments. Depending on your business needs, you may require one or more tools out of these options.

For instance, if you want a comprehensive solution that lets your team work collaboratively and manage clients more efficiently, BIGContacts can be the right solution.

Investing in the right software can streamline your meetings and appointments, allowing you to be more productive with your time. It can help you set your availability, manage your schedule, keep track of upcoming appointments, and reduce no-shows with automated reminders.

To find the most optimal tool for your appointment scheduling needs, you must pay attention to the integrations, pricing model, and security compliance, among other features.

Do you want to make more sales?

BIGContacts is the #1 contact management software & CRM to close more sales.